Privacy Policy

Our commitment to privacy

Enabling Open Scholarship (EOS) is committed to respecting and protecting your privacy as a visitor to our website at http://www.enablingopenscholarship.org. We take the issue of privacy very seriously and value the trust you place in us each time you use our services and access this website. This Privacy Statement describes the practices and policies we have put into place to safeguard your personal information that may be gathered and used as you visit our website.

This notice describes how information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.

The statement may change from time to time. If you have any questions about our privacy policies, we encourage you to contact us using any of the methods outlined at the end of our Privacy Statement.

Who is collecting the information?

Enabling Open Scholarship is collecting information on this website as outlined in this privacy statement.

What information do we collect?

Automatic collection of information:

If you do nothing during your visit but browse through the website or download information, our system will automatically gather and store certain information about your visit. This information does not identify you personally and is used in an aggregate way to help us improve our website and tell us the number of visitors to our site each day.

Our web server automatically collects and records the following information:

  • The visitor's domain name, but not the e-mail address
  • The visitor's IP address
  • The name and release number of web browser software used
  • The operating system used
  • Date and time you access our site
  • The address of the website that linked to us (referrer URL)

Permission-based collection of information:

On the membership area of our site you will be asked to volunteer personal information such as your name, email, mailing address and telephone number.

The following information is collected with your permission at this website:

  • Anonymous user survey information
  • Survey information including personal identification information
  • The names and e-mail addresses of those who use a feedback form

How do we use the information we collect?

The information we gather automatically and with your permission during your visit to our website is used in the following ways:

  • To monitor, review, measure, and analyse website usage
  • To enable us to modify and enhance the website
  • To enable us to improve the content and design of our website
  • To respond to your requests
  • To monitor and improve our customer service efforts
  • To study general usage habits and demographic information for our own marketing research purposes

With whom will the information be shared?

The personally identifiable information gathered during your visit to this website will not be shared with any organisation for any purpose.

Access and correction of personal information

Review of personal information

Upon request we provide site visitors with access to:

  • Financial information (e.g., credit card account information) that we maintain about them
  • Unique identifier information (e.g., membership number or password) that we maintain about them
  • Communications that the consumer/visitor has directed to our site (e.g., e-mails, customer inquiries)
  • Contact information (e.g., name, address, phone number) that we maintain about them
  • A description of information that we maintain about them

How to access and correct personal information

Consumers can access and request correction to this information by:

Our use of cookies

Many websites now use cookies to provide useful features to their visitors by providing customisable and personalised services.

A cookie is a small amount of data that is sent to your browser from a web server and stored on your computer's hard drive. For example, a website may use cookies to store and sometimes track information about you, your preferences, or the pages you last visited.

Your browser software can be set to reject all cookies, or to ask you if you would like to accept or decline a cookie from a particular site before it is set. Most browsers offer instructions on how to reset the browser to reject cookies in the HELP section of the toolbar. You should know, however, that if you reject a cookie, certain functions and conveniences of a site may not work properly.

We use cookies on our website for the following purposes:

  • To store and sometimes track visitor preferences
  • To record session information, such as which pages the visitor accessed
  • To customise web page content on your browser
  • To analyse and evaluate our promotional campaigns
  • We will never link the cookie to your personal information

For certain promotional campaigns and general web traffic analysis, we will make use of third party tracking solutions (e.g., Google Analytics). Data collected by these third parties on behalf of EOS will not be used, either by us or the third party, for any purposes other than those stated above.

Registration for access

Some areas of our website will require you to provide some personal information through a registration process in order to take advantage of features, and to access content areas, available only to members. Access to some of the features on this website requires registration and the disclosure of some personal information, which may include:

  • Your name
  • Your email address
  • Your institutional affiliation and its postal address
  • Your telephone number (may be optional)

Interactive services and tools

Interactive services and tools provide website users with a richer and more valuable experience. The tools can provide you with information that is customised according to your personal background and needs. Some interactive tools may request identifying personal information in order to function. It is important for you to know how your information will be used when it is requested, for what purposes it may also be used, and if it will be shared with any other party. This site does not currently use interactive tools that ask you for identifying personal information.

Security of communications

We recognise that many people are concerned about the privacy and protection of information as it is transmitted over the Internet. You should keep in mind that the possibility exists for unauthorised individuals to intercept any email message you send over the Internet. In some cases, information can be encrypted (scrambled or encoded) to make it very difficult to read if it is intercepted during communication. Certain technology and practices allow websites to provide an increased level of security for your personal information when appropriate.

We use the following practices on our website to enhance the level of security for communication and the transmission of personal information:

  • We have taken reasonable steps to ensure the integrity and confidentiality of personally identifiable information that you may provide
  •  <!--[endif]-->We use web forms to allow our customers to ask questions about our services and programs. These are not hosted on a secure server. The possibility exists that unauthorised individuals may intercept the messages exchanged between our web server and the web browser of the end user
  • We are not responsible for the privacy of e-mail messages except those stored in our system
  • When we transfer and receive certain types of sensitive information such as financial information, we redirect visitors to a secure server and will notify visitors through a pop-up screen on our site
  • We have appropriate security measures in place in our physical facilities to protect against the loss, misuse, or alteration of information that we have collected from you at our site

e-commerce, online donations, and online shopping

Purchasing items or making donations over the Internet usually requires you to provide your personal identifying information and credit card information on a website. Many people have become accustomed to on-line commerce as a time-saving and useful convenience. There are a number of practices that can make providing your sensitive credit card information more secure and therefore make you feel more comfortable about doing so.

At this time, we do not process credit card payments for donations, merchandise, or services on our website.

Advertising servers

On-line advertising, such as banner ads, has become commonplace on many websites. Certain websites have developed relationships with third-party advertising servers to display these advertisements on their sites. By clicking on one of these banner ads, you will be taken to another site with different privacy policies. These third party ad servers may also use cookies to collect non-personal information on your preferences and interests via the advertisement you decide to view.

At this time, we do not partner with or have special relationships with any advertising server companies.

Links to other sites

Websites often provide a number of links that offer direct access to other useful or interesting websites holding potential value to site visitors. Inclusion of the other sites by links does not imply any endorsement of the material or information on the other sites. Users are encouraged to review the privacy statement of each linked site before sharing personal information.

This site includes links to non-affiliated external websites. We have the following practices:

  • We encourage users to review the privacy statement of each linked site, as we cannot be responsible for the privacy practices of other sites

Changes in our privacy statement

From time to time, we may use member or visitor information for new, unanticipated uses not previously disclosed in our privacy notice. If our information practices change at some time in the future, we have the following practices:

  • We will use for these new purposes only data collected from the time of the statement change forward.

Preference for future use of information

You may prevent your information from being used for purposes other than those for which it was originally collected by:

Website contact information

Please contact us if you have questions about our privacy statement.

Enabling Open Scholarship
Université de Liège - Rectorat
Place du 20-Août, 7 (Bât.A1)
B-4000 Liège
Belgium

Contact: Alma Swan
E-mail: info@openscholarship.org
Telephone: +44 (0) 1392 879702